Administrative Officer

Summary

The Administrative Officer position is located in the Police Service Chief's Office - VA Central California HCS in Fresno. The Incumbent will serve as the Administrative Officer for the entire service.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 05/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment - position classification - performance - training - etc. preparing letters - reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed a master's or equivalent graduate degree - or 2 full years of progressively higher level graduate education leading to such a degree - or an LL.B. or J.D. in a related field that demonstrates the knowledge - skills - and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and successfully completed graduate level education (in excess of the first year or 18 semester hours) to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify - a copy of your transcript is required. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Leads in administering programs concerning such matters as equal opportunity - merit promotion - employee/labor-management relations - and position management
• Major duties include but are not limited to: Administers space and equipment programs
• Establishes HR/Equipment/Space Policy for the VA Police Service
• Incumbent serves as key figure in manpower utilization program assuring recruitment and retention within approved ceilings are maintained
• Responsible for personnel administration that includes knowledge of personnel operations - position classification - grievance procedures - performance standards - and disciplinary actions
• Incumbent is responsible for constant surveillance - evaluation - and planning to ensure efficient utilization of space based on constantly changing and ever-increasing program demands
• The incumbent will make recommendations to the Chief of Police for revised space assignments to medical center leadership (Space Committee) and to reallocate space to meet these demands
• Incumbent is the authorized approving official for orders for supplies - services - and equipment
• The incumbent reviews requests within the service to verify their need and ensures that each section receives the appropriate share of the finds and resources available
• Develops the need for and maintains an awareness of available resources - and makes recommendations to the VA Police Chief - resources management board - and budgeting committee regarding needs - distribution - or redistribution of resources
• Authority for the fund control points with final approving authority resting with the VA Police Chief
• Incumbent gathers and analyzes budget needs of the VA Police Service for the Medial Center and supervises all phases of budgeting within administrative requirements
• Plans a system of internal controls that assure the fiscal management of the VA Police Service will be maintained on a sound basis in accordance with generally accepted accounting practices
• Incumbent is responsible for formulation and execution of annual budget including supplies - equipment - and all other general operating expenses
• Assembles and compiles budget information and maintains running account of funds allocated and expended in all sub accounts and makes interim adjustments where necessary by applying the basic knowledge and understand of budgetary policies - procedures - and regulations
• Develops monthly and quarterly cost ceilings while maintaining running control of funds to ensure that accounts are within authorized levels
• Manages procurement and contracting for VA Police Service
• This includes preparing procurement requests - evaluating proposals for work - acting as a COR for procurements - and/or maintaining procurement and contracting records
• Initiates and prepares contracts to secure adequate resources to facilitate operations to include determining appropriate costs - performing costs analysis - soliciting bids - writing sole source justifications - and communicating both orally and in writing with contractors
• Prepares and reviews purchase order for supplies and non-- expendable property such as equipment - to include personal computer hardware and software and other specialized equipment necessary to the effective functioning of the office
• Exercises authorizations for obligation and expenditures of funds
• Work Schedule: M-F 8:00-16:30 Virtual: This is not a virtual position
• Position Description/PD#: Administrative Officer/PD99777S