Designing Positive Workspaces

Back when I was a data analyst, I used to “collaborate” by sharing screenshots, exporting Excel files, and sending copies of local ipynb files with teammates. My workflows consisted of hundreds of ad hoc queries in SQL Server scripts or Jupyter Notebook files that were organized by code comments that only made sense to me… And even worse, they were saved as v1, v2, vFinal, etc. in various locations across a disorganized file system that we only cleaned up for archiving purposes only after the project was over 😵💫 I left that job thinking it was normal for a data team to be this unorganized and that data collaboration was overrated—we just need to code and build dashboards better and faster! As I transitioned to companies where data played a much more central role in the company rather than one that was merely an auxiliary function, I learned that collaboration is not just a single thing that data teams have or do not have. There are LEVELS to this: 1️⃣ Synchronous collaboration - At remote-first companies, I needed to be able to work through problems in the same file at the same time alongside my manager when I was stuck ↳ Data tools with real-time code collaboration features that also allow for granular role-based access controls allowed me to prototype rapidly with my virtual teammates 2️⃣ Asynchronous collaboration - I have almost always worked with people across different timezones ↳ Features like commenting and versioning allowed me to pick up work on a project where a colleague left off, and vice versa 3️⃣ Organizational collaboration - All the hard work I did on an analysis was worth nothing if I couldn’t surface the insights to other data teams and business stakeholders and demonstrate the business value ↳ Team workspaces helped us build out dedicated hubs for teams to collaborate efficiently and organize data reports used to share insights interactively A data platform that boasts all of these features and is built with the collaborative data team in mind is JetBrains Datalore. If your data team knows the pain of any of these collaboration struggles, check out Datalore at 👉 https://lnkd.in/gcZSNBeU #ad

“Workplace wellbeing initiatives don’t work.” Yoga apps won’t fix burnout. Step challenges won’t undo a toxic workload. And we’ve all seen performative wellness efforts used as a “reputational sugar hits” for bad jobs. It’s a familiar refrain. I've said it, and there is plenty of data to back up the statement. However, a recent article has opened my mind to another possibility. The article discusses one perspective that workplace wellness isn’t really about employee health. Instead, it’s seen as a tool of managerial control (think productivity-boosting mindfulness or tracking apps), a performance of care that masks systemic issues, or a neoliberal ethic of individual responsibility. However, the article also presents the Health lifestyles theory (Cockerham 2005) which argues that health behaviours aren’t random or purely individual—they’re shaped by social structures like class, race, gender, and peer groups (i.e., those who has time, access, motivation, and permission to prioritise health). An interesting new study of 28,000 workers across 143 UK organisations (William J. Fleming, University of Oxford) found that maybe the problem isn’t that workplace wellness is inherently bad, but the real issue is that not enough of the right people are using it. 🔹 Participation in wellness programs is deeply unequal. Higher-income, white-collar, office-based workers are far more likely to engage—because they have access, time, and flexibility. Meanwhile, shift workers, contractors, and frontline employees? Often shut out or too stretched to participate. 🔹 The #1 barrier to healthier habits? Work commitments. Followed by family demands and lack of energy. Not apathy. Not resistance. Structural constraints. 🔹 Culture and leadership matter. When organisations allow participation during work hours and embed wellness into how success is defined, participation goes up. 💡 So what does this mean for leaders and organisations? Instead of scrapping wellness altogether, we need to rethink the design, access, and intent of our programs. ✔ Wellness that only serves the “already well” isn’t wellness—it’s a perk. ✔ Programs need to reach those who need support most: those in the lowest-paid positions, overstretched shift workers, burned-out colleagues, and those dealing with chronic stress or poor health. ✔ We must connect wellness to job design, workload, and equity—not just offer it as a bolt-on. I believe that systems in organisations (e.g., policies, job designs) and interpersonal connections at work (e.g., power dynamics, culture) are still the biggest drivers of stress, there is also a role for the individual. Organisations need to do more to make sure those who will benefit the most are able to partake. I'm interested to hear your thoughts on this. It certainly made me think. Read the article for yourself here: https://lnkd.in/g2n3vkRb

Yoga, meditation, pizza parties, and smoothie bars often get a bad rap—or become easy scapegoats—for ineffective wellness strategies. But these activities can support well-being when used alongside deeper organizational efforts. Real change only happens when organizations tackle the core drivers of burnout and embed well-being into their core values and culture. This includes: • Fair workloads and staffing levels to prevent chronic overwork • Clear roles and expectations to reduce confusion and stress • Psychological safety so employees feel comfortable speaking up • Supportive leadership that models healthy boundaries • Flexible schedules and work options where possible • Opportunities for career growth, learning, and personal development • Effective communication and alignment to reduce unnecessary stress • Access to mental health resources and peer support networks Sustainable and holistic well-being isn’t served by isolated activities or “wellness programs.” It requires building a culture of joy, purpose, and connection where people feel valued and empowered to thrive in their work and life. Have you seen organizational cultures that get this balance right? #JustOneHeart #Wellness #Leadership #Culture

Another shocking headline below. Half of benefit managers know their wellness programs are failing. 🙄 Humans are a little more complicated than a program, portal or prize (or a benefit). In my opinion, there are two main directions employers can take to create the best opportunities for employees to be healthier and happier: 👉 Create the institutional infrastructure needed to support employees. 👉 Create a well-being culture that prompts the shared behaviors, beliefs and attitudes that align with health and well-being. What does this mean in practical terms? 1. Choose an organizational assessment tool that is evidenced-based. These tools provide a framework to approach the policies, leadership support, interpersonal strategies and yes, benefits, that support most employees' needs. Examples include: 👉 The Centers for Disease Control and Prevention Worksite Health Scorecard 👉 The American Heart Association's Well-Being Works Better Scorecard 👉 WELCOA (Wellness Council of America)'s Well Workplace Checklist [now sponsored by the International Foundation of Employee Benefit Plans (IFEBP)] 2. Create a Well-Being Culture. You can't buy this from a vendor and it's certainly not a point solution from a benefit company. You have to roll up your sleeves and build it yourselves. The good news is that you don't have to guess how to build this culture. There is a framework that addresses these six pillars: 👉 Leadership Engagement 👉 Peer Support 👉 Norms 👉 Social Climate 👉 Connection Points 👉 Shared Values The full recipe can be found in 📖 "A Cure for the Common Company". https://amzn.to/3bG1q1D Also not shocking... this is a marathon, not a sprint. Have a 3-5 year plan. #HumanResources #OccupationalHealth #EmployeeBenefits https://lnkd.in/eB_iZT_Y *** Hi, I'm Rich Safeer. I’ve been in the employee health and well-being space for 25 years and continue to learn how the intersection of our workplace, our jobs and the people at work impact our health and well-being. I’m a husband, dad, son and brother, manager, author, speaker and the chief medical director of employee health and well-being at Johns Hopkins Medicine. 📖 Trying to develop a new healthy habit? Try ‘A Cure for the Common Workday’, a journal designed to keep you on track. https://lnkd.in/ex5ywsc5 🎤 Keynotes, Workshops and Podcast Guest 💻 Already read the book and you want to learn more? Try the training program at https://lnkd.in/eeidfsrM 💙 Learn more at RichardSafeer.com Want to stay connected? 🔔 Ring the bell on my profile

Why Workspace Reservations Is Becoming the New “Must-Have” in Hybrid Work Hybrid work isn’t going anywhere. But the biggest challenge companies still face isn’t collaboration… it’s coordination. -Where are people working today? -Which teams are in the office tomorrow? -Can I sit near the snack room? That’s exactly where Zoom Workspace Reservations steps in and why more organizations are making it a core part of their workplace strategy. -What is Zoom Workspace Reservations? Zoom Workspace Reservations is an intelligent, map-based reservation system built directly into the Zoom platform. It allows employees to: ✔ Reserve desks, meeting rooms, and huddle spaces ✔ View real-time availability across floors and office locations ✔ Check in using QR codes ✔ See which teammates will be onsite ✔ Use interactive 3D floor maps for better wayfinding ✔ Manage reservations from the Zoom client or Outlook, whichever they prefer In short: it turns a confusing hybrid office into a predictable, flexible, employee-friendly experience. Organizations are under pressure to: -Optimize their real estate footprint -Increase in-office engagement (not mandate it) -Improve the employee experience without adding more tools -Manage hybrid scheduling without the chaos Zoom Workspace Reservations gives them a single, integrated solution that already lives where their users work — in the Zoom client and/or the Microsoft ecosystem via the Outlook add-in. (Yes I added the dash myself!) Microsoft has a solution too. It's called Microsoft Places except Microsoft Places requires a Teams Premium license. (That’s $10 per user/per month just to unlock hybrid workspace management.) Meanwhile… Zoom Workspace Reservations is INCLUDED. No add-on. No extra fee. No “Premium” upsell required. Companies trying to manage cost, simplify licensing, and deliver a great hybrid experience are recognizing how big of a difference that makes. If you’re exploring hybrid work strategy, real-estate optimization, or simply want a smarter way for your teams to coordinate office time… 👉 This is one feature you should absolutely be looking at. Stay sharp. Stay focused. Stay nerdy. The Tattooed Nerd

Your Hybrid Team is Functioning — But Are They Thriving? • Flexible schedules are in place. • Tools like Slack and Zoom are running smoothly. • Projects are moving forward. Yet… cracks are starting to show. That’s because hybrid work isn't just about location flexibility. It brings hidden challenges that, if ignored, can hinder collaboration, engagement, and productivity. So, What Are the Biggest Challenges of Hybrid Work — and How Do You Overcome Them? 1. Communication Gaps Between In-Office and Remote Teams Hybrid teams can easily fall into information silos. → Standardize communication channels across teams. → Host regular all-hands and sync meetings. → Encourage over-communication when in doubt. Transparency keeps everyone on the same page — no matter where they are. 2. Micromanagement and Lack of Trust Hybrid work requires trust, but remote settings sometimes tempt leaders to micromanage. → Shift focus from hours worked to outcomes delivered. → Empower teams with autonomy and clear goals. → Promote a culture where accountability is shared. When people feel trusted, performance naturally improves. 3. Employee Burnout and Blurred Work-Life Boundaries Without clear boundaries, hybrid employees risk burnout. → Normalize respecting offline hours. → Encourage regular breaks and wellness initiatives. → Promote mental health resources openly. Well-being drives sustainable productivity. 4. Technology Hiccups and Tool Fatigue The wrong tech can slow teams down. → Invest in intuitive, collaborative platforms. → Regularly review your tech stack for relevance and ease of use. → Train employees to use tools effectively. The right tools make hybrid work seamless, not stressful. 5. Weakening Team Culture and Connection Without effort, hybrid teams may lose their sense of belonging. → Plan virtual team-building and casual interactions. → Celebrate wins, birthdays, and milestones—online and offline. → Reinforce shared values and team rituals. Connection is what transforms a team into a community. Hybrid work offers flexibility, but it also demands intentional leadership. The real question is — is your hybrid team just working, or are they working well together? Because when hybrid teams feel connected, trusted, and supported, they don’t just meet expectations. They exceed them. What Hybrid Work Challenges Are You Tackling Right Now? Drop your insights below. Would you like me to also suggest a hook line or headline variation for extra engagement? —- 📌 Want to become the best LEADERSHIP version of yourself in the next 30 days? 🧑💻Book 1:1 Growth Strategy call with me: https://lnkd.in/gVjPzbcU #HybridWork #TeamSuccess #RemoteWork #Leadership #WorkCulture

Stanford University's genies STORM & CO-STORM are revolutionizing interdisciplinary teamwork by facilitating the creation of Wikipedia-style articles and Roundtable Discussion conversions. 📚 In a world where experts seamlessly unite across disciplines, Stanford's STORM and CO-STORM employ Autonomous AI agents to delve into a myriad of online documents and research papers, fostering real-time collaboration for transformative breakthroughs. 🔆 STORM, or Synthesis of Topic Outlines through Retrieval and Multi-perspective Question Asking, pioneers an innovative framework enhancing interdisciplinary collaboration. By amalgamating diverse viewpoints and utilizing advanced retrieval techniques, STORM amplifies research exploration's clarity and depth. 💫 Building upon this foundation, CO-STORM introduces Collaborative STORMing sessions, fostering structured environments for brainstorming, solution refinement, and implementation to tackle contemporary challenges effectively into a conversational format of discussions amongst various experts. ✨ Insights gleaned from these genies highlight the enrichment of research depth and solution diversity through multi-perspective question asking, the productivity boost from enhanced retrieval systems, and the accelerated innovation driven by structured topic synthesis. 🌟 From revolutionizing healthcare to addressing global sustainability challenges, STORM and CO-STORM empower teams to unleash the collective information retrieval potential of the AI agents in research and development, shaping a brighter future. 💫 My experiments with these tools:- 🔆 I sought an article on one of my research topics "Collaboration amongst human experts, LLMs, and AI agents towards evaluations of AI systems" via STORM which appeared to be a good first draft. STORM used four different agents - A basic Fact Writer, a Software Engineer, a Data Ethicist, an AI Research Scientist to create an engaging and well-cited article. Check it out here - https://lnkd.in/d8_yi_rG 🔆 I also tried a conversation-style roundtable discussion on another topic of interest "Responsible Governance Framework for Generative AI Adoption for Small and Medium Businesses". Check it out here - https://lnkd.in/du8ap4dm ✨ Explore the research and platform:- 📜 Paper - https://lnkd.in/dDBWvqte 👩💻 Code - https://lnkd.in/dfq8HTxE 🌐 STORM/ CO-STORM - https://lnkd.in/dK7gj6SC 💫 How could these approaches redefine your field of interest? Please share your thoughts! #StanfordSTORM #CO-STORM #Collaboration #AIInnovation #AgenticAI #ResearchLeadership #InterdisciplinarySolutions #Innovation #Stanford

Wellbeing Support Structures Checklist: (Save this post for later and see how many you have/need). People-based supports 👥 Peer support & mentoring - informal or structured buddy systems for connection and debriefing 👥 Microcultures - empowering teams to set their own wellbeing norms 👥 Wellbeing champions - trained staff who promote and support wellbeing initiatives 👥 Mental Health First Aiders/responders - early support for those in distress 👥 Health & wellbeing consultants - proactive guidance, coaching, and follow-up 👥 Employee Assistance Program - on-demand mental health support 👥 Psychological safety advocates - people trained to foster safe team dynamics Professional text and email support - anonymous if needed Leadership and organisational supports 🙋♀️ Visible and engaged leadership - role-modelling wellbeing behaviours and setting expectations 🙋♀️ Manager training - supporting leaders to respond to mental health, stress, and burnout 🙋♀️ Regular check-ins - catching issues before they escalate 🙋♀️ Return-to-work support - structured pathways back from leave or burnout 🙋♀️ Workload and role clarity reviews - aligning expectations with capacity Environmental supports 🏢 Wellbeing rooms/quiet spaces - for rest, privacy, or emotional decompression 🏢 Flexible work arrangements - autonomy in how, where, and when work is done 🏢 Rosters that respect recovery time - ensuring adequate breaks between meetings/projects/sprints 🏢 Ergonomic workspaces - reducing physical strain and supporting comfort 🏢 Healthy food access/hydration stations - subtle nudges toward better choices Digital and resource-based supports 💻 Digital wellbeing platforms - apps, platforms and web-based info and activities 💻 Resource libraries - self-directed learning, articles, and videos on the topics your people care about 💻 Anonymous feedback tools - safe space for raising issues or suggestions 💻 Pulse surveys - regular check-ins on stress, morale, and needs Support is more than an EAP phone number on a poster - it comes in many different forms. How many of these do you have in place? How many would be simple to implement? #humanresources #support

That meditation app won't fix your stress. Science says this ancient practice will. Hard truth: Corporate stress costs businesses $300 billion annually. But here's what research reveals: Art does more than create pretty pictures - it rewires your brain. Stanford researchers found: • 45 minutes of art reduces stress hormones more than meditation • Companies with art programs report 37% higher innovation rates • Teams exposed to art solve problems 56% faster Think art is just for artists? Top companies disagree: • Goldman Sachs hired more art graduates than MBAs last quarter • Google's most innovative teams are led by people with art backgrounds • Microsoft's new offices prioritize art spaces over meeting rooms Why? Because art creates: 1. Better Problem-Solving Studies show art engagement increases neural connectivity in ways no other activity can match 2. Stronger Mental Health Just 45 minutes of creative activity significantly reduces anxiety and improves focus 3. Innovation Boost Companies integrating art report 25% better staff retention and higher creative output 4. Enhanced Leadership Art training develops critical skills: • Multiple perspective thinking • Comfort with ambiguity • Non-linear problem solving The corporate world is catching on: IKEA transformed their workplace with art installations, leading to: • 32% increase in employee satisfaction • 28% boost in productivity • 45% better team collaboration But here's what most miss: Art isn't about being good at drawing. It's about training your brain to: • See problems differently • Find unique solutions • Build resilience through iteration Your competition is already using this advantage. Are you? When was the last time you made something with your hands? P.S. If this made you rethink art's role in business, share it with a leader who needs this perspective.

Are you planning any workplace wellness activities to kick off the new year? One of my newsletter subscribers recently asked me, “Our employees want us to highlight healthy lifestyles, perhaps by launching a ‘step challenge’ or hosting a 5K. While I love these ideas, we have some employees who use wheelchairs. For example, I struggle with organizing a step challenge because I feel this is not inclusive to everyone. Am I overthinking this? Or do you have suggestions that meet the ask but are inclusive to everyone?” I immediately contacted my friend, workplace wellness expert Laura Putnam. She recommended thinking about the various dimensions of wellness when designing programs. These include physical, emotional, social, financial, career, and community needs. By offering options in these categories, you’ll be more inclusive by design. With her guidance, I then researched possible activities. Here are some ideas: - Physical: Organize a “workout streak,” asking employees to record the number of days in a row they’ve done some workout—cardio, yoga, weights, stretching, or anything they define as a workout. Or arrange “stroll & roll” groups for breaks, ensuring paths are wheelchair-accessible. - Emotional: Designate an “Unplug at lunch” day, committing not to use your phone or devices and enjoying silence or talking with coworkers. - Social: Create a “Get to Know Each Other” week, with prompts to encourage coworkers to find personal connections. - Financial: Provide financial planning or budgeting classes. - Career: Host sessions to demystify the promotion process or other career-related topics. - Community: Organize a donation drive for items that a local non-profit needs. Then, once you have some options, let people design their wellness goals and choose activities that make sense for them. P.S. A few years ago, Laura and I collaborated on a thought paper titled "50 Ways You Might Have Wellness Privilege at Work" (https://lnkd.in/gBGfzhqv). It explores why wellness and inclusion should be considered holistically, with practical actions to take to improve workplaces everywhere.