Chief of Staff

Company Overview

We are a privately held real estate investment firm managing a portfolio of commercial and industrial assets using exclusively internal capital. Our firm operates with institutional sophistication and a lean team structure.

Role Overview

We are seeking an exceptionally sharp, highly capable professional to serve as a right hand to the principals. This role blends executive support, operational oversight, research, and strategic coordination. It is ideal for someone who thrives in a fast-moving, high-accountability environment and wants meaningful exposure to real estate investing, finance, and entrepreneurship. This is not a traditional administrative position. This is a high-trust, high-impact role.

What You Will Do

Executive Support

• Serve as direct support to the principals in daily decision-making and execution
• Manage complex calendars, priorities, and information flow
• Anticipate needs and proactively solve problems before they arise
• Draft professional communications, investor materials, and summaries

Administrative Oversight

• Ensure accounting, property management, and legal items stay on schedule
• Track compliance, vendor documentation, and reporting deadlines
• Coordinate with attorneys, lenders, consultants, and property managers

Strategic Support

• Conduct research on markets, financing structures, tax considerations, vendors, and service providers
• Prepare concise briefing memos and decision summaries
• Assist with data compilation, and presentation materials
• Support new initiatives and special projects from concept through execution

Office & Infrastructure Management

• Maintain organized digital systems and document structures
• Monitor shared inboxes and flag critical items
• Track invoices, vendor files, COIs, W-9s, and utility accounts
• Ensure the office runs efficiently and professionally

Who You Are

• Exceptionally organized with strong executive presence
• Highly intelligent and resourceful; able to think independently
• Comfortable handling both granular details and strategic initiatives
• Strong written communicator with clear, concise style
• Discreet and trustworthy with confidential information
• Naturally proactive and solutions-oriented
• Comfortable in a small, entrepreneurial environment

Qualifications

• 3-7+ years of experience in executive support/operations in real estate
• Strong proficiency in Excel and Microsoft Office
• Experience working directly with senior leadership
• Real estate, finance, or family office experience is a must
• Must be able to work on-site in Weehawken, NJ

What This Role Offers

• Direct exposure to high-level real estate investing and capital allocation
• Significant responsibility and autonomy
• Opportunity to grow with a long-term, high-performing firm
• A seat at the table in strategic discussions