Assistant, Human Resources

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

The Assistant, Human Resources will provide administrative support to functional areas of Human Resources including timecard processing, expense management, employee communication, background checks, unemployment verifications, data requests, onboarding activities, and various projects. This position supports the department as a whole to accomplish initiatives and objectives in support of the overall business plan and strategic direction of the firm.

Responsibilities include but are not limited to:

• Process employee timecards to ensure timely completion; answer time entry-related questions from employees and managers, investigate timecard issues; and train new supervisors to approve timecards
• Monitor department email boxes and respond to, or facilitate, timely responses to employees
• Complete team expense processing and reimbursements, as well as support the Chief People and Development Officer with their expenses and reimbursements
• Complete vendor expenses and track renewals for team budget management
• Assist with HRIS data entry, including new hire and termination processing, benefit updates and general employee updates
• Serves as the primary contact for verbal or written employment verifications for current and former employees. Responsible for background check processing
• Support and lead new hire orientation for new hires
• Support responses to survey and data requests
• Utilize excel to synthesize data by using filters
• Support the internal conflicts request process to ensure compliance with firm policies
• Assist with internal engagement events and projects
• Draft job descriptions
• Create, update, and document standard operating procedures, guidelines, and best practices for processes and tasks assigned
• Provide administrative support to all Human Resources functional areas and assistance with on-going projects, as needed
  
  

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications and experience:

• Bachelor’s degree
• In lieu of bachelor’s degree, 4 years of relevant human resources experience
• Previous experience in human resources, recruitment, or benefits preferred
• Previous experience in a law firm or professional services setting preferred
• Spreadsheet and database or Workday experience a plus
• Demonstrate good judgment and accountability for delivering excellent service
• Possess excellent interpersonal and communications skills; both written and verbal
• Excellent organizational skills and attention to detail
• Professionalism, personal integrity and high degree of confidentiality
• Strong computer and technical skills
• Advanced user in Microsoft Office Suite, data entry skills, and ability to learn new programs and systems quickly
• Proficient in Excel tools – including pivot tables, charts, and filters
• Self-starter, with flexibility to work overtime as needed
  
  

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

Norton Rose Fulbright US LLP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the firm, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).