Transaction Coordinator

Real Estate Transaction Coordinator — Eugene, OR

Tim Duncan, Principal Real Estate Broker

Full-time, W-2, On-Site

$25-28/hour starting, depending on experience. Health stipend, PTO.

This is a high-trust, high-volume transaction coordinator role for an established Eugene real estate professional doing significant volume. You will be the operational front door for every transaction — owning file creation, contract preparation, document routing, scheduling, deadline tracking, and all coordination with lenders, escrow, co-op agents, inspectors, and vendors. You will not be cold-calling, prospecting, or showing homes. You will be running deals.

This is the right fit for someone who already loves transaction coordination, has done it for at least three years, and wants to be the person making sure nothing falls through the cracks. The agent loves negotiation, client relationships, and listing presentations — and wants to spend his time exclusively on those. Everything else is yours.

• Listing file creation and contract preparation in Skyslope and Zip Forms
• All DocuSign routing, signature tracking, and document compliance
• ShowingTime — confirming, rescheduling, gathering feedback
• RMLS listing input and edits
• All communication with lenders, escrow officers, co-op agents, inspectors, and vendors
• Deadline tracking and proactive nudges across every active file
• Closing gift coordination using a tiered system (provided)
• Daily end-of-day brief to the broker
• Weekly seller feedback reports during active listings
• Post-close review request and client database updates

• No prospecting, cold calling, or lead generation
• No negotiation — that stays with the broker
• No marketing production (separate role exists for Canva/social)
• No client meetings unless invited

• 3+ years of Oregon real estate transaction experience (TC, broker assistant, or active agent)
• Personally familiar with at least 50 closed transactions
• Skyslope and Zip Forms (Lone Wolf) proficiency, or demonstrable ability to learn fast
• DocuSign, Outlook, RMLS, ShowingTime — current, hands-on use
• Excellent written communication — you'll send 30+ emails a day in the broker's voice
• Calm under volume; comfortable with terse direction
• Able to be in the Eugene/Springfield area three days a week

• Active Oregon real estate license (not required, but useful)
• Experience supporting a high-volume agent (80+ transactions/year)
• Familiarity with closing-gift platforms (or strong sense of taste in local Eugene vendors)

Email a one-page resume and a 200-word note explaining the most complex transaction you've coordinated and what nearly went wrong, to: tim@timduncanre.com. No cover letter templates. Real responses get real responses.