Front Office Assistant

A New York-based investment firm is seeking an Office Assistant to join their team on a temporary basis. The ideal candidate will have at least 2 years of experience in a similar administrative role. Finance or professional services experience is preferred. This is a 6-month contract position.

Pay rate: $32/hr

Hours: 8am - 5pm (with flexibility to work overtime as needed)

Onsite Monday - Friday

Responsibilities:

• Provide professional reception and administrative support in a dynamic corporate environment.
• Greet visitors and employees, creating a professional and approachable atmosphere.
• Act as the first point of contact for visitors and employees, ensuring a welcoming atmosphere.
• Assist with office operations, including stocking supplies and maintaining communal areas.
• Coordinate conference room scheduling and support on-site events and meetings.
• Maintain office supplies/inventory and process purchase orders.
• Collaborate with external vendors and contractors to ensure smooth office operations.
• Support office technology and equipment maintenance, including setup and troubleshooting.
• Coordinate catering for company events and meetings.
• Provide proactive assistance to colleagues with a solution-oriented mindset.

Requirements

• Bachelor of Arts (BA) degree required.
• 2-5 years of experience in office support within a corporate environment.
• Proficiency in Microsoft Office applications: Outlook, Word, Excel, PowerPoint.
• Strong customer service orientation and able to multitask and manage priorities.
• Professional demeanor with high integrity and confidentiality.
• Excellent interpersonal and communication skills.
• Comfortable with physical tasks such as stocking supplies and maintaining cleanliness.