Freelance Executive Assistant

We are looking for a Freelance Executive Admin Assistant for a top beauty company in NYC!

• Pay $30-39.00/hr
• New York, New York
  
  
  

Job Description:

• Support the Chief Executive with administrative tasks, including;
• Complex and fast-changing calendar management for internal and external meetings
• Serve as the primary point of contact
• Assist with organizational and business functions of the department as needed, including drafting correspondence, drafting memos, drafting agenda, drafting presentation decks, tracking precedent, and setting project milestones and/or communications
• Liaise with internal executives, teams, as well as external media partners to establish seamless communication, working across multiple time zones and partners.
• Manage travel arrangements (including global travel) and expense reports and submission
• Secure office and seating with new system
• Manage the departments, including creating monthly pacing reports
• Anticipate the Executive's needs and proactively address issues and opportunities
  
  
  

Responsibilities:

• Logistics Management for onsite / remote meetings and events:
• Prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space, and partner with IT for use of technical systems when needed (i.e.: video conference, use of external or internal drives), manage ordering of catering, supplies and equipment.
• Manage the planning of regular team meetings, offsites, social events, division events and managing employee moral
• Advise concierge of visitors, arrange schedule for and greets visitors and escort them to appropriate area or person.
  
  
  

Required Qualifications:

• Bachelor’s Degree.
• 5+ years’ previous executive assistance experience; support of c-suite executives preferred.
• Excellent proficiency in Microsoft Office (i.e., Teams, Outlook, OneDrive, Word, Excel & PowerPoint) and SAP Concur.
• Strong written and oral communication skills.
• Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities
• Ability to use judgment and discretion in complete tasks with limited or no direction.
• Ability to prioritize and multi-task daily responsibilities, effectively.
• Possess a high degree of professionalism & ability to handle highly confidential information.
• Takes ownership and anticipates recurring/large meetings agendas, preparation processes (pre-reads, surveys (pre or post), easy to gather materials.
• Ability to integrate critical thinking and accuracy in organizing meetings - from schedule sequences with other meetings to cross checking attendees.
• Persistent follow-up with stakeholders to ensure materials are prepared and shared in a timely manner with meeting attendees.
• Ability to work in a challenging and fast paced environment with a strong sense of urgency.
  
  
  

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.