Executive Assistant

The Executive Assistant will provide high-level administrative support to senior leadership, including two executives, while serving as a key liaison to the Board of Directors. This role requires a proactive, highly organized professional who can manage competing priorities, maintain confidentiality, and operate independently in a dynamic and fast-paced environment.

This position plays a critical role in ensuring seamless executive operations, supporting governance processes, and coordinating high-level meetings, events, and communications.

Key Responsibilities:

• Manage complex calendars for executive leadership, including coordinating schedules across multiple stakeholders
• Coordinate high-level meetings, board meetings, and leadership events
• Prepare agendas, presentations, and board materials
• Serve as liaison between executives, board members, and internal/external stakeholders
• Track action items and ensure follow-through on key initiatives
• Draft and proofread correspondence and executive communications
• Coordinate travel arrangements and process expense reports
• Support board governance processes, including maintaining records and meeting minutes
• Assist with confidential projects, including labor relations and organizational initiatives
• Maintain organized and secure documentation and files

Qualifications:

• 5+ years of Executive Assistant experience supporting senior leadership
• Experience supporting a Board of Directors required
• Strong proficiency in Microsoft Office (Excel, PowerPoint, Outlook) and Google Suite
• Experience with Zoom and virtual meeting platforms
• Exceptional organizational and time management skills
• Strong attention to detail, including proofreading and editing abilities
• Ability to manage multiple priorities and work independently
• Professional, discreet, and able to handle highly confidential information
• Strong communication skills with ability to interact with executives and stakeholders