Career Receptionist

Firm: Independent Investment Firm

Role: Career Receptionist

Office Location: Flatiron District, NYC

Hours: 8:30am-5pm

Compensation: $80-90k base range DOE

An entrepreneurial and rapidly growing investment firm is seeking a polished, personable, and highly organized Receptionist to serve as the face of the office and help foster a welcoming, professional environment for clients, investors, and internal teams. This is an excellent opportunity for someone who enjoys being a true culture carrier within a collaborative office and is excited to grow alongside a dynamic firm.

This role is ideal for someone looking to build longevity within a firm and become an integral part of the team over the next several years.

Responsibilities

• Manage day-to-day front desk operations and maintain a polished, welcoming reception area
• Greet visitors, clients, investors, and portfolio company partners with professionalism and warmth
• Coordinate conference room scheduling, setup, catering, and upkeep
• Partner closely with the administrative team on guest arrivals and front-of-house logistics
• Support the Office Manager with daily office operations and administrative projects
• Handle incoming/outgoing mail, packages, messenger services, and deliveries
• Maintain office, kitchen, and supply inventory; coordinate vendor orders through Staples, Amazon, FreshDirect, etc.
• Coordinate reception-related services including floral deliveries, daily lunches, and catering
• Liaise with building management and facilities regarding maintenance requests and office needs
• Provide light administrative support including calendar coordination, expense processing, document preparation, and data entry
• Manage visitor records and building security system entries
• Assist with planning team events, volunteer days, holiday parties, and other internal initiatives
• Take on additional operational and administrative responsibilities over time

Qualifications

• 2–5 years of experience in a receptionist, front desk, hospitality, or administrative role
• Open to candidates from hospitality, corporate, professional services, or investment environments
• Strong interpersonal skills and high emotional intelligence
• Warm, reliable, proactive, and highly professional demeanor
• Excellent organizational skills and attention to detail
• Ability to multitask in a fast-paced, in-office environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Team-oriented attitude with a willingness to pitch in wherever needed
• Interest in building longevity within the role and firm