Administrative Assistant

Atrium is seeking on behalf of our client an Administrative Assistant based in Parsippany, New Jersey.

A background check may be run only after a conditional offer is made, where permitted by law.

Position: Administrative Assistant

Location: Parsippany, New Jersey

Employment Type: Full-time

Compensation: $25–$35/hour

Position Overview

The Administrative Assistant will provide essential support to senior leadership and the client services team, ensuring smooth day-to-day operations. This role involves managing schedules, coordinating meetings, and delivering a professional client experience. The position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Must be legally authorized to work in the United States.

Responsibilities

• Manage calendars for the COO and CEO, ensuring accurate scheduling and timely updates
• Greet clients at reception and escort them to appointments, providing a professional and welcoming experience
• Confirm and schedule client appointments to maintain an organized workflow
• Coordinate and schedule company meetings, including logistics and materials preparation
• Support the client services team with administrative tasks as needed
• Maintain office organization and assist with general operational duties

Required Experience/Skills

• Polished and professional demeanor with strong interpersonal skills to build client relationships
• Excellent organizational skills and ability to manage multiple priorities effectively
• Proficiency in Microsoft Office Suite, including intermediate Excel skills
• Strong attention to detail and ability to work independently in a team-oriented environment
• Ability to handle confidential information with discretion

Preferred Experience/Skills

• Prior experience in an administrative or client-facing role within a professional services environment
• Familiarity with scheduling tools and calendar management for senior executives
• Strong written and verbal communication skills
• Ability to adapt quickly to changing priorities and deadlines
• Tech-savvy with the ability to learn new systems and tools efficiently

Education Requirements

• Bachelor’s degree preferred or equivalent work experience

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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